Central Connecticut Modern Quilt Guild (click to view as PDF)
Bylaws 24 DEC 2016
Revised and ratified by majority vote of the Guild Members January 13, 2025
Article 1: Name, Purpose and General Matters
1.1 The name of the organization will be the Central Connecticut Modern Quilt Guild
(CCTMQG), also referred to as the Guild.
1.2 The Guilds purpose is to:
- Develop and encourage the art of modern quilting.
- Offer educational opportunities through classes, workshops and sharing of information.
- Encourage new quilters interested in non-traditional quilting AKA Modern Quilting.
- Work with other guilds and groups with a similar purpose.
- Support and provide opportunity for outreach and other works that give back to the
- community through the use of modern quilting skills.
1.3 Location and office
- The guild will maintain a P.O. Box mailing address within the State of Connecticut.
- The Guild will maintain an Employer Identification Number (EIN) with the Internal
- Revenue Service.
- The Central Connecticut Modern Quilt Guild will operate as a 501(c)3 organization as an
- affiliate member of the Modern Quilt Guild, Inc. and will operate within the Bylaws of the
- Modern Quilt Guild, Inc.
1.4 Powers: Members and Officers of the Guild are subject to adherence to the Bylaws.
1.5 Fiscal Year: Effective 2017 the fiscal year will begin on January 1st and end on December
31st of each year. Membership dues will be collected as described in the Guilds Policies and
Procedures.
1.6 Annual Meeting: The January meeting of the Guild will be considered the Annual Meeting
where the Treasurer will deliver the Financial Report from the prior fiscal year.
1.7 Elections: Elections for each office will be bi-annual with officers serving two (2) year terms. The Guild will elect officers at the November meeting. The transition will take place on January 1st.
1.8: Privacy: Member information is for the purpose of Guild business only. Every effort will be
made to protect the privacy of individual members. Personal information of the members will
never be offered for sale or to otherwise non-authorized parties.
1.9 Parliamentary Procedure will be followed when conducting Guild business that requires a
vote of the general membership or the Board.
1.10 Non-Discrimination Policy: No person may be denied membership to the Guild or be
denied participation in any Guild events or activities because of the person’s gender, race,
religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation
or physical, mental, emotional or learning disability.
Article II: Members
2.1 Membership: Membership is granted to anyone 18 years or older upon completion of a
membership application and payment of dues. Paid members in good standing receive a single
vote in Guild matters.
2.2 Dues: The annual dues amount will be set by the Board. If a member withdraws from the
Guild dues will not be pro-rated or refunded. Dues must be received by the January meeting to
remain a member in good standing. The Guild reserves the right to charge a late fee if dues are
received after that time. The Board has the authority to authorize payment arrangements on a
case-by-case basis.
2.3 Meetings: The Guild will hold a general meeting each month. The timing and location of the
meeting will be determined by the Board. Monthly meetings are a benefit of membership.
2.4 The Guild will hold an Annual meeting in January.
2.5 Events: Event fees will be determined by the Board. If a member withdraws from an event
there is no guarantee that a refund will be given. The Board has the authority to authorize
payment arrangements on a case-by-case basis.
2.6 Voting Each member in good standing receives one (1) vote towards Guild matters.
2.7 Website: The Guild will maintain the website CCTMQG.com and keep meeting and event
information up to date.
2.8 Newsletter: The Guild will publish a monthly newsletter which will be sent at least one week
before the monthly meeting as an email.
2.9 Revoking of Membership: Membership may be revoked in cases of actions that threaten the
non-profit status of the Guild. That is not in accordance with Guild bylaws, that violates the
policies established by the hosting meeting space or by participating in any activity related to the
Guild that is blatantly criminal. In instances of verbal harassment or disruptive conduct during
meetings the Board will attempt conflict resolution and may revoke membership, without refund
of paid dues, if resolution cannot be reached.
Article III: Nonprofit status
3.1 The Guild operates as a 501(c)3 organization.
3.2 The Guild is an affiliate member of the Modern Quilt Guild, Inc. Through a group exemption
with the Modern Quilt Guild, Inc. the Guild is a 501(c)(3) tax exempt organization.
3.3 The Guild is organized and will be operated exclusively for charitable and educational
purposes, including, for such purposes the making of distributions to organizations that qualify
under section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future
federal tax code.
3.4 The Guild is additionally organized to do any and all lawful acts that may be necessary,
useful, suitable, or proper for the furtherance of accomplishment of the purposes of the Guild.
Notwithstanding any other provision of these articles, the organization shall not carry on any
other activities not permitted to be carried on (a) by an organization exempt from federal income
tax under section 501(c)(3) of the Internal Revenue Code, or the federal tax code, or (b) by an
organization, contributions to which are deductible under section 170(c)(2) of the Internal
Revenue Code, or the corresponding section of any future federal tax code.
Article IV: Election of Officers
4.1 Officers: The Board shall consist of President, Vice President, Secretary and Treasurer.
Officers are elected in November of the election year to serve a two (2) year term. Even years
for the Vice President and Secretary, odd years for the President and Treasurer. Each officer
must be a member in good standing for the entire term. Candidates must understand and
adhere to the Guild’s purpose and have been an active member for six (6) months to be eligible
for election. Officers must attend 75% of the general meetings and 75% of the Board meetings
to retain their position. Officers may only serve for two (2) consecutive terms. Officers may not
nominate themselves for re-election.
4.2 Nominating Committee: A nominating committee shall be formed at approximately 60 days
prior to the biennial elections and will consist of up to five (5) members. Standing Officers may
stand in if no members wish to join the Nominating Committee.
4.3 Election of Officers: Officers will be elected to a two (2) year term by a majority of the
members present.
4.4 Installation of Officers: Officers will be installed in January following the election for the term
of two (2) years unless they resign or are removed from office or membership. All guild related
items including, but not limited to, bank statements and other financial documents, membership
information, incorporation documents, meeting notes, website and newsletter passwords, etc.
shall be delivered to the new Officer at the January meeting following the election.
4.5 Filling of Vacancies: An Officer may resign at any time. Any Officer position with the
exception of President can be appointed by the Board. In the event the President does not fulfill
their full term, the Vice President will fill in for President until an election can be held.
4.6 Powers and Duties: Each Officer, except for the President, is responsible for one or more
committees as outlined in the Guild Policies and Procedures. Officers responsibilities and
committee functions are described in the Guilds Policy and Procedures.
Article V: Guild Board
5.1 The President, Vice President, Secretary and Treasurer shall constitute the governing body
of the Guild.
5.2 Officers shall serve without compensation except that they shall be allowed reasonable
advancement or reimbursement of expenses.
5.3 Powers: As directed by these Bylaws the Board will be responsible for managing the
business of the Guild.
5.4 Meetings: The Board shall meet at least five (5) times per year on a schedule that is agreed
upon by the members of the Board. The Board may invite other persons as guests to these
meetings.
5.5 Quorum: At meetings of the Board 50% of the members must be present in person or
virtually to constitute a quorum. If the quorum is not met, the meeting may be immediately
adjourned and rescheduled.
5.6 Voting: A majority of the Board and Committee Chairs present at a meeting where the
quorum is met will constitute an affirmative vote.
5.7 Electronic Meeting: Board members are allowed to attend meetings electronically.
Article VI: Committees
6.1 Committees are created to assist the Board in carrying out activities and responsibilities of
the Guild. Committees can be suggested by any member and the Board may officially create or
dissolve a committee.
6.2 Chairpersons and Members: Any member of the Guild in good standing can belong to one
or more committees at any one time. Chairpersons may be appointed by a member of the
Board.
6.3 Chairperson Responsibilities: The Committee Chairperson is responsible for the general
supervision of the committee and its membership. The Committee Chairperson reports to its
assigned Board Officer. The Committee Chairperson is responsible for notifying the Board of
pertinent information, concerns or issues in a timely manner. The assigned Board Officer will
fulfill these duties in the absence of the Committee Chairperson.
6.4 Term: The Board will determine the term for the Committee and Committee Chairperson.
6.5 Resignation and Removal of Committee Chairpersons: The Board may remove a Committee
Chairperson who is no longer a member in good standing or unwilling or not available to
perform their duties. In the event of removal or resignation, the Board may appoint a
replacement Committee Chairperson.
6.6 Meetings: Each committee may meet as needed and set its own rules for quorum and voting
and attend board meetings in a non-voting capacity as needed.
6.7 Financial Affairs: Each committee will work with the Treasurer. At no time should the
committee be considered independent of the Guild nor fail to submit money or expenses to the
Treasurer. Committees must obtain approval for financial expenditures from the Treasurer or the President and should operate within the annual budget.
6.8 Standing Committees: Standing committees and their functions are described in the Policies
and Procedures.
Article VII: Execution of Documents
7.1 General: The Board will be responsible for maintaining the good standing of the Guild in all
matters regarding legal documents and contracts.
7.2 Contracts: The Board has the power to execute contracts on behalf of the Guild and
delegate such power to others on a case-by-case basis.
Article VIII: Guild Funds
8.1 All funds delivered to the Guild will be deposited in the designated Guild account(s). The
Treasurer will oversee the accounts and will deliver the check(s) or other payment of monies on
behalf of the Guild. The President and Vice President are designated as the back up to the
Treasurer. The Treasurer will be responsible for filing annual tax forms and profit and loss
statements.
8.2 Treasurer Review: A Treasurer's report will be given at every Board meeting. The
Treasurer’s report will be made available to any member in good standing upon request.
8.3 Budget Adoption: The Board will approve a budget on an annual basis.
8.4 The Board may accept on behalf of the Guild any contribution, gift, bequest or devise (within
reason) for the charitable or public purposes of this Corporation.
Article IX: Indemnification and Insurance
9.1 Indemnification of Officers, Members, Volunteers: The Guild may purchase indemnity
insurance as needed for Guild business.
9.2 Insurance: The Guild may purchase and maintain D&O insurance for any member of the
Board as well as meeting location liability insurance when necessary.
Article X: Amendment
10.1 Amending the Bylaws: The Board may propose an Amendment(s) to these bylaws at any
time. The proposed amendment(s) must be electronically proposed via the Guilds website two
(2) weeks prior to a regular meeting. Voting will occur at that meeting with the majority of
members attending constituting an affirmative response.
Article XI: Corporate Records and Reports
11.1 Maintenance of Corporate Records. The Guild shall maintain at designated location:
a. Minutes of all meetings of the Board. This will include the time and place of such
meeting, whether regular or special, how called, the notice given, and the names of
those present and the proceedings of the meeting.
b. Notes from the Committee meetings will include the time and place of such meeting,
whether regular or special, the notice given, and the names of those present and the
proceedings of the meeting.
c. Adequate and correct books and records of accounts, including accounts of its business
transactions and accounts of its assets, liabilities, disbursements, gains and losses. will
include the time and place of such meeting, whether regular or special, the notice given,
and the names of those present and the proceedings of the meeting.
d. A record of its members, indicating names and email addresses.
e. A copy of the Guilds articles of incorporation and bylaws as amended to date, which
shall be open to inspection by the members.
Article XII: Dissolution
12.1 Dissolution: In the event the Guild is dissolved, the money in the Guild’s bank account will
be distributed to organization(s) having a mission consistent with the mission of the Central
Connecticut Modern Quilt Guild.
End of Document